ABA and behaviour therapy progress report template and example
An ABA progress report template with example entries that parents can read first and clinicians can check goal by goal.
✓Baseline and current data per goal
✓Plain language for families
✓Sample entries for descriptive sections
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What's inside
Reporting Period and Attendance
Goal-by-Goal Progress
Behaviours of Concern Since the Last Report
What Is Helping
Generalisation and Home Carryover
Changes to the Plan
Clinician Summary
Next Steps and Review Date
+ 1 more sections
Preview · 9 sections
Behaviour Therapy Progress Report
Name
Date of Report
Date of Birth
Reporting Period
Therapist
Supervising Clinician
Settings
Languages at Home
Reporting Period and Attendance
Sessions offered and attendedDates covered, sessions offered and attended, and reasons for any long gaps.
Settings and people involved
Goal-by-Goal Progress
Goal
Baseline (Date)
Current Data (Date)
Measurement Method
Status
Support Needed Now
Functional communication
Social interaction and play
Adaptive and daily living skills
Emotional regulation and coping
Learning readiness
Replacement skills
Behaviours of Concern Since the Last Report
Behaviour (As Defined in the Plan)
Measure
Previous Period
This Period
Context Notes
What Is Helping
Strategies and supports that are working
Generalisation and Home Carryover
Skills seen at home, school, or in the community
Family practice and feedback
Changes to the Plan
Goals met, modified, paused, or added, with reasons
Clinician Summary
Clinician summary
Next Steps and Review Date
Priorities for the next period
Next review date
Therapist Sign-off
Therapist
Designation
Registration
Date
How to fill it in
1
Reporting Period and Attendance
Dates covered, sessions offered and attended, and reasons for long gaps.
More guidance
Give the dates covered, sessions offered and attended, and reasons for any long gaps, such as illness, exams or a visit to the family's native place. Note the settings and people involved. Attendance gives context; a child who attended half the sessions because of illness should not be judged against a full term.
2
Goal-by-Goal Progress
Baseline and current data for each goal, using the same measure.
More guidance
For each goal, give the baseline with its date, current performance from recent data with its date, the measurement method, the status, and the support needed now. Use the same measure as the baseline so the comparison is fair. Add a short sentence under the table for any goal where the numbers need context.
3
Behaviours of Concern Since the Last Report
Each target behaviour against the previous period, with context for any change.
More guidance
Report each target behaviour using its definition from the BIP and the same measure as before. Show the previous period beside this one, and note anything that may have affected the figures, such as a new sibling, a change of school or illness. Report increases as plainly as decreases; families trust reports that show the whole picture.
4
What Is Helping
Strategies that seem to work, with evidence, including ones the family introduced.
More guidance
Describe the strategies and supports that appear to be making a difference, with the evidence for each. This section helps families keep doing what works and saves the next therapist from starting over. Include supports the family or school introduced themselves, and credit them.
5
Generalisation and Home Carryover
Skills used outside the therapy room, with whom, and how you know.
More guidance
Record which skills are now used outside the therapy room, with whom, and how you know: caregiver report, school observation, or a video the family shared. List skills that are still seen only in the clinic, because these usually need planned practice in new settings next period.
6
Changes to the Plan
Goals met, modified, paused or added during the period, and why.
More guidance
List goals that were met, modified, paused or added during the period, and why. Note any change in session frequency or setting. Mid-period changes should already be in session notes; gather them here so the family sees the plan as it now stands.
7
Clinician Summary
The clinician's overall view of the period, drawn only from the evidence above.
More guidance
In a short paragraph, give the clinician's overall view of the period, drawn from the evidence above: the main areas of progress, the areas still needing support, and how the plan responds. Write in plain language and add nothing new. The supervising clinician reviews this section before release.
8
Next Steps and Review Date
A few clear actions with named people, and the next review date.
More guidance
List the priorities for the next period, what the family will practise, any referrals or meetings, and the date of the next review. Keep it to a few clear actions, each with a named person, so the report ends with something everyone can act on.
ABA and behaviour therapy progress report template and example: filled sample
Fictional entries, initials only, showing the level of detail to aim for. Impression and summary sections are left for the treating clinician.
Reporting Period and Attendance
1 June to 31 August: 36 sessions offered, 29 attended. Two weeks missed in July for a family wedding in Lucknow. Sessions at the clinic plus four school visits.
Goal-by-Goal Progress
Asks for a break with a card: baseline 0 of 10 opportunities (10 March); current 8 of 10 across the last three sessions (25 August), with a gestural prompt in 2 of 10.
Behaviours of Concern Since the Last Report
Leaving the area in class: 5 episodes per 40-minute observation in March; 1 to 2 per observation in August (class aide's tally sheets, 31 school days).
What Is Helping
The picture schedule at home, started by the mother in June, is used every morning. Grandmother's notes record calmer mornings on days the schedule is used.
Generalisation and Home Carryover
Uses the “help” card with his class teacher (school visit, 12 August). At home, says “help” in Telugu to his grandmother; not yet with his father.
Changes to the Plan
Goal 3 (waiting for a turn) met on 2 August and moved to maintenance. Goal 5 paused while A. recovered from a wrist fracture; restart planned for September.
Next Steps and Review Date
Practise the break card at home during homework (mother, daily). School visit in October (therapist). Next review on 30 November.
Progress report vs session note
Progress report
Session note
Covers
A review period of weeks or months
One session
Main reader
The family, then the school or referrer with consent
The therapy team and supervising clinician
Data
Trends against baseline, goal by goal
Trial, frequency and prompt data for that day
Language
Plain and family-friendly, with data behind it
Concise clinical shorthand is acceptable
Purpose
Decide whether to continue, change or close goals
Record what happened and plan the next session
Tips and mistakes to avoid
Do
Graph the main goals, because a simple line explains more to a parent than a paragraph.
Replace terms such as “mand”, “tact” or “SD” with everyday words.
Offer to go through the report with the family before you send it.
Confirm the family is comfortable receiving clinical PDFs on WhatsApp, and check the number.
In healhab, clinics write progress reports from reviewed session notes, so goal data is already in one place.
Avoid
Changing the measure between baseline and now, such as a count then a description.
Reporting only good news when the family has seen a difficult period at home.
Using therapy jargon outside the data tables.
Writing the summary before the evidence sections.
About this progress report
An ABA progress report template tells a family, and anyone they choose to share it with, how therapy went over a set period: attendance, progress on each goal with data, changes in behaviours of concern, what is helping, and what comes next. This template is written for parents to read first, with the data clinicians need behind every statement.
At the end of each agreed review period
Before a family meeting about goals or frequency
When a school or paediatrician asks, with consent
When a caseload is handed over
Read more
Progress reports turn months of session data into a story a family can follow. A behaviour therapist writes one every three or six months, and a supervising clinician usually reviews it.
The evidence comes first and the clinician summary near the end. US clinics often add a behavior reduction section and an hours request for a funder; add one if you need it.
Questions
How often should an ABA progress report be written?+
Most clinics write one every three or six months and whenever the plan changes significantly. Agree the interval in the treatment plan so the family knows when to expect it.
What should an ABA progress report include?+
The period covered and attendance, progress on each goal with baseline and current data, changes in behaviours of concern, strategies that are helping, generalisation at home and school, changes to the plan, a clinician summary, and next steps.
Can the progress report be shared with my child's school?+
The family decides. With consent, a school can receive the full report or a shorter version focused on the goals and strategies that matter in class.
How do I report a goal that has not improved?+
Give the data as it is, then describe what you have learned and what will change, such as a different teaching method, smaller steps, or more practice at home. A stalled goal is useful information for planning.
Is there a filled sample of this progress report?+
Each descriptive section guide shows a fictional sample entry, using initials only. The clinician summary has guidance only, because it must come from your own data and judgement.
Can I fill this in online?+
Yes. Open the template in the browser, complete the tables and download a PDF. No account is needed.
