Free speech therapy template

Speech therapy progress report template and example

A speech therapy progress report format with a goal-by-goal table, a plain note for parents, and an example for each section.

Baseline against current, goal by goal
Plain-language note for parents
Example wording for every section

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What's inside

Reporting Period at a Glance
Progress on Each Goal
Changes Noticed Outside Therapy
Strategies That Helped
What Got in the Way
Home Practice This Period
Plan for the Next Period
A Short Note for the Family

+ 1 more sections

Speech Therapy Progress Report

Patient		Patient ID
Date of birth		Report date
Therapist		Reporting period
Sessions offered		Sessions attended
Languages used in therapy		Report shared with

Reporting Period at a Glance

Attendance and participationSessions attended against sessions offered, and anything that affected attendance or engagement.

Settings and people involvedClinic, online, school or home sessions, and who took part: parents, grandparents, teachers.

Progress on Each Goal

Goal	Baseline (date and data)	Current performance (date and data)	Cues or support now needed	Status

Changes Noticed Outside Therapy

Reports from home and schoolWhat the family, teacher or client has noticed in daily communication, with the source of each report.

Strategies That Helped

Effective strategies and supports

What Got in the Way

Barriers and changesAbsences, illness, hearing changes, school events or changes at home that affected progress.

Home Practice This Period

Home practice and carryoverWhat was practised at home, how often and by whom, as reported.

Plan for the Next Period

Goal	Continue / modify / add / close	Reason

Recommendations

A Short Note for the Family

Note for parents and carersThree to five plain sentences: what has changed, what comes next, and one thing to keep doing at home.

Therapist Sign-off

Therapist	Designation	Registration	Date

How to fill it in

Reporting Period at a Glance
Dates, sessions offered and attended, and what shaped participation.
More guidance
Give the dates of the period, the sessions offered and attended, and anything that shaped participation, such as exams, illness or a family function that meant a break. Be factual about missed sessions without assigning blame. Record which settings and people were involved, because progress at school is easier to discuss when the teacher took part.
Progress on Each Goal
Baseline and current data for each goal, the cues still needed, and a status.
More guidance
Copy each goal from the treatment plan. In the baseline column give the date and data from the plan, and in the current column the most recent comparable data. Record the cues still needed, because moving from a spoken model to independent use is real progress even when accuracy looks similar. Choose a status that agrees with the data.
Changes Noticed Outside Therapy
What family and teachers notice in daily life, naming each source.
More guidance
Record what other people notice in real life: a grandparent understanding more, a teacher hearing more answers in class, an adult managing a phone call. Name the source of each report. Families often care most about this section, and it tells you whether gains in clinic are reaching daily life.
Strategies That Helped
Specific strategies, cues and materials that worked, so others can reuse them.
More guidance
Name the specific strategies, cues and materials that worked, so the family or the next therapist can keep using them. "Picture cue card for /s/" is more useful than "visual supports helped". If a strategy worked at home but not in clinic, say so.
What Got in the Way
Barriers described without blame, and how you adjusted therapy.
More guidance
Describe barriers honestly and without blame: irregular attendance, a long illness, a change of carer, ear infections, school stress, or practice that was hard to fit into the week. Say how you adjusted therapy in response. This section explains slower progress and points to what may need to change.
Home Practice This Period
What was practised at home, how often and by whom, as reported.
More guidance
Record what was practised at home, roughly how often and by whom, as the family reported it. If home practice did not happen, note it neutrally and ask what would make it easier: shorter tasks, a different carer, or activities folded into meals and travel.
Plan for the Next Period
Continue, change, add or close each goal, with a reason from the data.
More guidance
For each goal, say whether it will continue, change, be added or close, with a one-line reason tied to the data. Add recommendations on session frequency, setting, referrals or school support. If you are proposing fewer sessions or a break, explain why.
A Short Note for the Family
Three to five plain sentences: what improved, what's next, one thing to keep doing.
More guidance
Write three to five sentences a parent can read on a phone: what has improved, what you will work on next, and one specific thing to keep doing at home. Leave out technical terms and percentages here. If the family reads another language best, add a translated version below.

Speech therapy progress report template and example: filled sample

Fictional entries, initials only, showing the level of detail to aim for. Impression and summary sections are left for the treating clinician.

Reporting Period at a Glance

1 July to 30 September. 22 of 26 sessions attended; four missed because of a family wedding and a fever. Two sessions held at school with the class teacher.

Progress on Each Goal

Say /k/ at the start of words in phrases | 10 July: 2 of 10 in single words with a model | 26 Sept: 8 of 10 in two-word phrases, independent | Occasional reminder in conversation | Progressing

Changes Noticed Outside Therapy

Mother reports that A. now asks for "more roti" at dinner without being prompted. His class teacher says he answered the attendance call aloud for the first time this term.

Strategies That Helped

Picture choice boards at snack time; a hand cue for the "snake sound"; turn-taking games with a sand timer to lengthen conversations.

What Got in the Way

Ear infection in August; A. seemed to hear less clearly in two sessions and a hearing re-check was requested. Home practice dropped while his grandmother was travelling.

Home Practice This Period

Father practised the sound game on the morning school drive about four days a week, as reported.

Plan for the Next Period

Close goal 1 (criterion met in three consecutive sessions). Move goal 2 to conversation level. Add a goal for retelling short stories, as discussed with parents.

A Short Note for the Family

A. now says the "k" sound in short phrases on his own. Next term we will practise it in longer sentences and conversation. Please keep playing the car game on the way to school.

SOAP note vs progress report

	SOAP note	Progress report
Covers	One session	A reporting period of weeks or months
Main reader	The therapist and the treating team	Family, school or referrer
Data	Trials, accuracy and cues from that session	Baseline against current performance for each goal
Interpretation	How today compared with recent sessions	Whether each goal should continue, change or close
Language	Clinical shorthand is acceptable	Plain language, with a note for the family

Tips and mistakes to avoid

Do

Take current figures from SOAP notes or data sheets and say which session they came from.
Report cueing as well as accuracy; needing less help is progress even when percentages stall.
Before you write, ask the carer who brings the child what they have noticed at home.
Send the PDF on WhatsApp, not a photo of a printout, and check the family is happy for it to be forwarded.
In healhab, clinics can draft this from reviewed session notes with AI help where configured; the therapist reviews and publishes it.

Avoid

Writing "good progress" with no data, or data that cannot be compared with the baseline.
Changing how a goal is measured between baseline and report.
Leaving out missed sessions, then explaining slower progress only in conversation.
Ending the report without a clear plan for each goal.

About this progress report

A speech therapy progress report summarises one reporting period: attendance, where each goal started and where it is now, the cues still needed, and the plan for the next period. This template has a goal-by-goal table, sections for what helped and what got in the way, and a plain-language note for the family at the end.

Term-end or quarterly updates for parents
Before a school meeting or paediatric review
Deciding whether goals continue, change or close
When a family asks how therapy is going

Families paying for therapy want to know whether it is helping, and schools often ask before a review. The progress report answers in writing, from session data rather than a general impression.

Write it at term end or before a goal review, comparing each goal with its baseline. Many parents read it on a phone and forward it, so the closing family note matters.

Questions

What should a speech therapy progress report include?

The reporting period and attendance, each goal's baseline and current performance, support still needed, observations from home and school, what helped, what got in the way, the next plan, and a plain note for the family.

Is there a filled sample of this progress report?

Yes. Each section shows a fictional sample entry, using initials only, including attendance, a goal row and a family note. The status of each goal is your own judgement from your data, so write it yourself.

How often should I write speech therapy progress reports?

Many clinics write one every three months or at the end of a school term, and before any review meeting. Agree the schedule with the family when therapy starts.

Can I download the progress report as a PDF?

Yes. Fill it in online and download it as a PDF, or print it. Nothing is uploaded to an account; your draft stays in your browser.

How do I report a goal that has not moved?

Report the data as it is, note any change in cueing or setting, explain the barriers, and say what you will change. A flat result with a clear plan helps a family more than vague reassurance.

Should I include percentages in a report for parents?

Keep percentages in the goal table for the record, and use plain words in the family note, such as "most of the time, on his own".

More speech therapy templates

Progress report formats for other therapies

Write every report inside your clinic system.

Keep these as your clinic's own templates, write from reviewed session notes, publish branded PDFs, and keep families updated.

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