Free speech therapy template
A speech therapy data sheet for articulation and language targets, with sample rows showing trials, cues and a spontaneous-use probe.
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| Client | Date | ||
|---|---|---|---|
| Therapist | Session number | ||
| Setting | Language of targets |
| Target | Level | Position or context | Goal criterion |
|---|---|---|---|
| Target | Level | Trial marks | Trials | Correct | Accuracy | Cues | Notes |
|---|---|---|---|---|---|---|---|
| Target | Context (play, retell, conversation) | Opportunities | Correct uses | Notes |
|---|---|---|---|---|
Agree trial marks and cue codes with your team and print them on every sheet.
Agree the trial marks and cue codes with your team and keep them printed at the top of every sheet. Two therapists using V for different kinds of cue makes data impossible to compare. Decide in advance whether approximations count as correct; most teams record them separately with A so that progress shows without inflating accuracy.
Before the session: target, level, position or context, and the goal criterion.
Fill this in before the session: the sound or language structure, the level, the word position or context, and the goal criterion from the treatment plan. Having the criterion at the top reminds you what accuracy would mean the target is ready to move up a level.
Mark each attempt as it happens, then total trials, correct responses and accuracy.
Mark each attempt as it happens using the codes, then total trials and correct responses at the end. Work out accuracy only from the trials in that row. Note the cue you used most, and add a few words on anything that explains the numbers, such as tiredness or a new word list.
Count opportunities and correct uses in a short natural task after the drill.
After the drill, set up a short natural task such as play, retelling a story or a conversation, and count the opportunities for the target and the correct uses. Probe data shows whether a skill practised in drills is reaching everyday talk, which is what families notice.
What the numbers miss, and what you will change next session.
Note what the numbers do not show: attention, mood, a breakthrough moment, a target that should change, or materials that worked. End with what you will change next session, such as the level, the cue or the word list. That line becomes the Plan in your SOAP note.
Fictional entries, initials only, showing the level of detail to aim for. Impression and summary sections are left for the treating clinician.
/s/ | Word | Start of word | 8 of 10 correct, independent, across two sessions
/s/ start of word | Word | + + − + A + + − + + | 10 | 7 | 70% | M on first 3, then I | Errors on "spoon" and "star" (two-consonant starts)
/s/ | Retelling a picture story | 12 | 5 | Correct on "sun" and "sock"; "soap" said as "toap"
Better accuracy with picture cards than with toys. Next session: /s/ words in two-word phrases, with a spoken model for the first five trials.
| Trial-by-trial | Probe | |
|---|---|---|
| What you record | Every attempt during practice | A sample of attempts, often at the start of a session or in natural talk |
| Cues | Recorded as you give them | Usually none, to see independent use |
| Best for | Seeing how a skill responds to teaching | Checking whether a skill holds without help |
| Time needed | More; you mark as you go | Less; a few minutes |
| Feeds | The Objective section of the SOAP note | Goal reviews and progress reports |
A speech therapy data sheet records performance on each target during a session: the target, the level (sound, syllable, word, phrase, sentence or conversation), the number of trials, correct responses, the cues used and short notes. This sheet adds a probe section for spontaneous use, so you can see whether drill practice is reaching conversation.
Counting trials turns "he did better today" into data. Mark each attempt during the session, total the rows at the end, and the totals feed your SOAP note and progress report.
The sheet works for articulation, phonology and language targets. Write the level on every row, and record cues, because cueing often changes before accuracy does.
A recording sheet you fill in during a session to count trials on each target, with the level, correct responses, cues and short notes. It gives you the numbers behind your session notes and progress reports.
Write the sound, its word position and the level. Mark each production correct, incorrect or approximation, total the row, and note the cues. Move up a level when the goal criterion is met across sessions.
Yes. Each section shows a fictional sample row, using initials only, with trial marks, totals and a probe. Decisions about changing level remain your clinical judgement from your own data across sessions.
Enough to give a fair picture for that target and client. Many therapists use blocks of ten for drill targets and fewer, more natural opportunities in conversation probes. Always record the number you actually ran.
Decide with your team and write the rule on the sheet. Many therapists record approximations separately so that movement towards the target is visible without inflating accuracy.
This sheet opens in the free online editor, so you can fill it in on a tablet and download a PDF. For live counting during a session, the session data tracker is quicker.
The data sheet holds the raw counts from the session. After the session, the totals go into the Objective section of your SOAP note and your interpretation goes into the Assessment section.
Keep these as your clinic's own templates, write from reviewed session notes, publish branded PDFs, and keep families updated.
